Charities Committee
The Charities Committee is comprised of all the Essex Rotary Board
members, the President Elect acts as the Chair,
and the current
Rotary Term President.
Members are appointed by Chair of Charities Committee.
In absence of Chair, the responsibility falls upon the Essex Rotary Board
members.
Mission
Statement
It is the responsibility of the Charities Committee to oversee and assist
each of the Charities Projects Committee’s along with any local initiatives that
come to the table.
Local
Initiatives
It is the responsibility of the Charities Committee to handle any
direct requests from outside Rotary
and or indirect requests by any
member of Essex Rotary.
The Charities
Committee must use
the same Point system, rules and regulations used by all CP Committee’s.
Charities Committee members cannot serve on any of the 4
Charities Projects Committee’s due to a Conflict of Interest.
Budgeted
funds are directly
allocated to each Charities Project Committee by the
Charities Committee members
and therefore must be exempt from membership
but
only for as long as the Charities Committee member retains their seat on the
Charities Committee.
Charities Project POINT System
Essex Rotary Funding IS NOT for
enhancements
Essex Rotary Charitable Project Committee’s Giving Test
| Funding Characteristic | Point Value |
| Does it match your Committee’s Mission Statement? | 5 |
| Will Rotary participation be acknowledged? | 5 |
| Is it a start up or one time gift? | 3 |
| Is it a project or program of a major Organization? | 2 |
|
Are funds
going to be re-gifted? example: (We can gift a project of United Way, not United Way itself) |
-2 |
| Are these tax supported entities? | -2 |
| Are these recurring causes? | -2 |
| Minimum score to go forward for your Committee decision | 8 |
Rules and Regulations for all Charities Project Committee’s:
The Charities Committee will budget funds at the beginning of each Rotary Term to each CP Committee based on availability and support from all Fund Raising Committees.
The Charities Committee will act as arbitrator for any CP Committee that needs assistance and guidance pertaining to the use of budgeted funds.
On a quarterly basis, the Charities Committee Chair must check in with each CP Committee Chair to audit the use of budgeted funds.
The Charities Committee can make adjustments to these budgeted funds at any time during the Rotary Term for each CP Committee.
The Charities Committee will take any remaining budgeted funds not used at the end of each Rotary Term from each of the CP Committee’s. These remaining funds will become part of the next Rotary Term Charities Committee total Budget.